Safety, Training & Fleet Compliance Administrator

Job Description

Sysco are currently recruiting for a Safety, Training & Fleet Compliance Administrator to join the Risk & Compliance team on a part-time, permanent basis, working 4 days per week.

As the Safety, Training & Fleet Compliance Administrator, you will provide essential administrative and coordination support across the Group’s fleet management. You will play a key role in maintaining accurate and up to date records, supporting compliance requirements, producing management information and ensuring a high quality service is provided to sites across the business.

This role is offering a hybrid working contract (minimum 1 day per week on-site), with occasional travel to our office for team collaboration and business requirements, so you must be comfortable travelling to the office when required.

Key Accountabilities & Responsibilities:

• Provide efficient and effective administrative support to the Safety, Training & Fleet Compliance function to help achieve departmental objectives.
• Support the maintenance and protection of the Group Operator's Licence.
• Maintain the company’s Fleet Management database, ensuring information is accurate, complete and up to date.
• Maintain the Motor Insurance Database and ensure relevant information is accurately recorded.
• Produce accurate and timely management information, reports and presentations as required.
• Provide support and guidance to sites on the administration and management of fleet activities.
• Ensure the provision of a comprehensive and responsive Fleet Management administration service across the business.
• Support the Safety, Training & Fleet Compliance Admin Manager with a range of activities and take ownership of delegated responsibilities.
• Maintain high standards of data quality and accuracy across relevant systems and reports.
• Work collaboratively with the wider  Safety, Training & Fleet Compliance team and Group Operations to ensure compliance activities are completed effectively and within required timescales.
• Identify opportunities to improve processes, increase efficiency and deliver cost effective solutions within departmental budgets.
• Challenge existing processes and look for innovative ways of improving the Risk & Compliance function.
• Support the maintenance and achievement of team KPIs and departmental objectives.

About you:

The ideal candidate will have previous experience within an administrative, compliance, fleet or similar environment and possess excellent organisational and attention to detail skills. You will be confident working with data and producing accurate reports, with strong IT skills and experience using Microsoft Office, particularly Word, Excel and PowerPoint.

You will be an excellent communicator, able to build effective working relationships with colleagues, sites, suppliers and external stakeholders. You will have a proactive and commercially aware approach, with the confidence to identify opportunities for improvement and challenge existing processes where appropriate.

Highly organised and able to manage multiple priorities, you will be comfortable working independently while also contributing effectively as part of a wider team. A Certificate of Professional Competence (CPC) in National Road Haulage would be advantageous, alongside an understanding of fleet management, transport compliance or relevant regulatory requirements.

What you'll get:

• Early Access to Your Earnings: Use our dedicated Wage Stream app to access your earned salary whenever you need it, helping you manage your finances with ease and confidence.
• Flexible Time Off: Take advantage of the option to purchase additional annual leave.
• Comprehensive Wellbeing & Health Support: Benefit from our Employee Assistance Programme, offering confidential mental health support, 24/7 GP appointments, physiotherapy, flu vaccinations, eye tests and a wide range of health services for you and your family.
• Competitive Pension Scheme: Secure your future with our robust pension plan designed to help you plan long term.
• Life Assurance: Peace of mind with life assurance coverage designed to protect you and your loved ones.
• Exclusive Discounts: Enjoy access to Sysco Perks, where you’ll find discounts on everything from gym memberships to your weekly grocery shop.
• Special Sysco Product Discounts: Get the chance to purchase our food products at significantly reduced prices.
• Free Mortgage Advice: Navigate the property market with confidence thanks to complimentary expert mortgage guidance.
• Enhanced Family-Friendly Leave: Our policies support you through important life moments, offering greater flexibility and care for you and your family.