Transactional Finance Administrator

Job Description

Do you enjoying finding the final piece to a puzzle? Are you an inquisitive person, driven to complete a task from start to finish? Highly organized, accurate with data entry and great time management? Then this is the opportunity for you.

Brakes are looking for a highly motivated individual to join our Accounts Payable Team on a Permanent basis as an administrator. You will be managing an allocation of parked invoices, resolving queries and communicating via VIM to a variety of internal and external key stakeholders. Completing daily administrative tasks such as bank postings, rejected EDI invoices etc.

Our role is offering hybrid working with 1 day required in the Ashford office per week, so ideally you will be within a commutable distance to Ashford. 

Key Accountabilities & Responsibilities:

• Working through parked invoices on our VIM system.  Understanding and being able to concisely communicate via a VIM workflow (to the correct stakeholder) why the invoice does not match to a purchase order and what action is required.  All with the intention of first time resolution to ensure invoices are paid in line with payment terms.
• Complete daily tasks such as posting bank entries to the ledger, creating and posting debit notes for Stock Returned to Vendors, reversing and reposting incorrect EDI submissions.
• Meet key daily AP Administrators KPI’s
• Cover other administrator's tasks in colleague’s absence as required
• Ad-hoc tasks as required

About you:

The ideal candidate may have had previous Accounts Payable experience or some experience of working within an administrative role. We are looking for someone who is able to prioritise workloads and work well under pressure whilst using their own initiative to achieve KPIs and SLAs. Knowledge of Microsoft Office is required – intermediate Excel ability (V-Lookups/Pivot Tables) would be an advantage but can be trained. Knowledge of SAP is also advantageous but not a requirement as training will be provided.

As part of the application process, you will be asked to complete an online psychometric task, which will be sent to you by the recruitment team.

What you’ll receive:

• A competitive salary
• Generous holiday allowance, with option to purchase 5 additional holiday days
• Pension scheme
• Hybrid working contract
• Huge discounts on all sorts of lovely food and award-winning products through our staff shop
• Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo.
• Recognition awards and Incentives
• Career progression opportunities - being part of Brakes and the wider Sysco group, the world’s leading foodservice business, opens up a world of possibility